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ILL Policies

The conditions for Interlibrary Loan service at ASL are set by the following:

  • AMIGOS Resource Sharing Agreement
  • Arkansas Interlibrary Loan Code
  • Individual regulations of the lending libraries
  • Interlibrary Loan Code for the United States
  • International Lending and Document Delivery: Principles and Guidelines for Procedure
  • United States Copyright Guidelines (CCG) and Copyright Law (CCL)regarding library reproduction of copyrighted works (17 USC 108)

Borrower Eligibility

The Arkansas State Library accepts ILL requests from public, college, university, and special libraries, as well as requests for work-related materials for full-time permanent Arkansas state employees.

Libraries

Requests are accepted via OCLC, ALA forms, telephone, mail, fax, ARIEL, or online.

Arkansas State Employees

Full-time permanent state employees may request materials through ILL. State employees' requests must be directly related to their state jobs, and not to personal research, academic classwork, or extracurricular activities.

Original materials will not be sent through mail or courier to state employees, but must be picked up in person. Photocopies will be sent via mail, fax, or email. Photocopied materials may not exceed 50 pages in length.

General Public & Schools

Individuals, school librarians, or students may go through the ILL department of the library of their choice to request materials from the State Library.

Loan Periods

The Arkansas State Library will lend:

  • General circulating materials for 4 weeks, with renewals for 2 weeks. Renewal requests must be made before the item's due date.
  • Government Documents for 2 to 4 weeks with prior approval of ASL Reference staff. Microfiche documents are not loaned, but paper or fiche copies may be made.
  • Arkansas Documents and Arkansas Collection materials for 2 to 4 weeks, but only if more than one copy of the item is on the shelf. According to Arkansas law, Copy 1 of items in these collections must stay on the shelf.
  • Audio and Video tapes for 2 to 4 weeks

Non-Circulation Materials

Although newspapers are are non-circulating, photocopies of specific articles up to 50 pages in length may be requested. Newspapers are retained for three months, with the exception of the Arkansas Gazette, which is maintained on microfilm from 1871 through 1991.The Arkansas Democrat-Gazette is retained from 1991 to present.

United States Patent copies will be provided if the patent number is known. For information regarding patent-searching, contact the Reference Department.

Fines & Overdues

The Arkansas State Library does not charge for lending materials, making photocopies, or the cost of postage. All photocopied materials are limited to no more than 50 pages.

If the borrowing patron/library loses an item, ILL will send an invoice for the current price of replacing the lost material. If the item is out-of-print, the invoice price will be determined by Collection Development.

Overdue notices for items loaned through ILL are sent 2 weeks after items are due. If the borrower has not responded after the second notice, an invoice for the material will be sent.

The Arkansas State Library does not charge overdue fines, but a patron or library may lose borrowing privileges due to repeated late returns or loss of materials.


 

Arkansas State Library
900 W. Capitol, Suite 100
Little Rock, AR 72201
501-682-2053
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